We are looking for a proactive and highly organized HR & Office Manager to support our growing operations in Austria and the wider Eastern European region.
This is a varied role combining Office Management and HR Support, with responsibility for ensuring the smooth running of our Vienna office while supporting our Group HR team with day-to-day people processes.
You will take ownership of office operations, including facilities, contracts, suppliers, technical and administrative matters, workplace compliance, health and safety, sustainability initiatives and employee engagement.
Alongside these responsibilities, you will support HR administration, payroll coordination, recruitment and employee lifecycle management in Austria, with opportunities to assist with HR activities in other countries, including Poland.
We are looking for someone who enjoys taking ownership, working with people and managing a broad range of operational responsibilities in an international environment
HR & Office Manager (f/m/d) – Vienna
Vienna Headoffice
Full-time
Permanent employee
A new chapter begins – welcome to Tribera!
What You'll Do:
HR Operations
Office Management
- Support HR Lead with matters related to employees and managers in Austria.
- Support the employee lifecycle, including onboarding, contracts, employee changes and offboarding.
- Support HR administration, employee records, documentation and related queries.
- Support recruitment, interview coordination and onboarding activities.
- Coordinate monthly payroll with external providers, Finance and Group HR, including payroll inputs and reconciliations.
- Support compliance with Austrian employment and social security requirements, HR reporting and audits.
- Assist with HR systems, policies, process improvements and organisational changes.
- Support Group HR projects and regional HR activities, including Poland, as required.
Office Management
- Take full ownership of the Vienna office, ensuring smooth daily operations and a safe, welcoming workplace.
- Manage facilities, maintenance, technical matters, office administration and external service providers.
- Oversee office contracts, suppliers, procurement, budgets and expenses.
- Coordinate workplace compliance, Health & Safety (WHS) requirements and related documentation.
- Implement local ESG and sustainability initiatives in coordination with Group functions.
- Lead local employee engagement, team events and workplace culture activities.
- Coordinate office improvements and other operational projects.
- Act as the main contact for office-related matters, working closely with relevant Group functions.
What We’re Looking For:
- At least 3–5 years of experience in office management, HR administration or a similar combined role.
- Experience managing office operations, facilities, suppliers, contracts and budgets.
- Practical knowledge of HR administration, payroll coordination and employee lifecycle processes in Austria.
- Familiarity with Austrian employment regulations and experience working with external payroll providers.
- Experience with workplace compliance, Health & Safety (WHS) and sustainability initiatives is an advantage.
- Strong organisational skills, attention to detail and ability to manage multiple priorities independently.
- Proactive, hands-on approach with a strong sense of ownership and problem-solving skills.
- Excellent communication, interpersonal skills and ability to handle confidential information.
- Experience working in an international environment and coordinating with different departments.
- Fluent in German and English; Polish language skills or experience with Polish HR processes is a plus.
Why Tribera?
At Tribera, we believe in creating a workplace that prioritizes wellbeing, flexibility, and personal growth. You'll join an international and ambitious organization where you'll have the opportunity to make a real impact on the employee experience and help shape our HR operations as we continue to grow.
What we Offer:
- A broad and varied role with ownership and responsibility.
- A competitive salary
- Opportunity to work closely with international teams and senior stakeholders.
- Flexible working environment.
- Professional development opportunities.
- A collaborative and supportive company culture.
- Special Tribera Birthday Gift: Take your birthday off to celebrate!
Your contact person
Careers@triberagroup.com
About us
Tribera is a next-gen living platform built for Gen Z. With 20+ properties and over 11,000 beds across 8 countries, we’re shaping a new way to live, study, and stay across Europe.
Born from the merger of BaseStack Living and Milestone, Tribera brings together student living, co-living, and short stays under one roof. Our spaces are design-led, community-first, and flexible by default, because real life isn’t one-size-fits-all.
We’re building places where people feel connected, inspired, and supported to live life their way. And we’re growing fast, which means there’s plenty of room to shape what comes next, together.